Bookkeeping Outsourcing

Outsourced bookkeeping covers every accounting entry from sales invoice to bank-reconciled close. Concretely:

• Sales / customer invoicing in the accounting system, with GST split-out.
• Vendor bills, expense claims, employee reimbursements.
• Bank, credit-card, payment-gateway reconciliation.
• Inter-company entries.
• Inventory entries (where applicable).
• Month-end close: depreciation, accrual, prepaid amortisation, currency revaluation.
• Fixed asset register update.
• Trial balance and management account preparation.
• GST 2A / 2B reconciliation against purchase entries.
• Variance investigation against budget / prior month.

• Discovery — we understand transaction volume, software preference, monthly close timeline.
• Onboarding (week 1–2) — chart of accounts, opening balances, integrations, cut-off discipline.
• Daily / weekly cadence — entries posted, queries logged.
• Monthly close — close calendar agreed with the client (typically T+5 to T+10 working days from month end).
• Partner review — trial balance and management accounts reviewed by a partner before delivery.
• Exception report — anomalies, missing documents, vendor / customer escalations flagged to the client.
• Audit support — year-end audit kit prepared with schedules, supporting documents, register exports.

• Closed books in your chosen accounting system within agreed close calendar.
• Trial balance with sub-ledger reconciliation.
• Management accounts (P&L, BS) for the month / quarter.
• GST 2A / 2B reconciliation report.
• Bank, payment-gateway and credit-card reconciliations.
• Open-items report (debtors, creditors, employee dues).
• Exception / variance commentary.
• Year-end audit kit.

Will you use our existing accounting software or migrate us?

Either. We can pick up where you are, or migrate you to a more efficient platform (see cloud accounting setup). Migration is scoped separately.

Who controls the data?

You do. The accounting system instance is in your name. We are users with role-based access. You can revoke access any time.

Do you handle our payments and disbursements?

By default no. We prepare payment files and reconcile, but the actual payment authorisation stays with you. We can take payment-execution permissions on request, with a separate engagement letter.

What happens during the monthly close week?

We finalise entries, run reconciliations, post adjustment entries, prepare management accounts, and submit for partner review. Client query loops happen in days T+1 to T+8 (depending on size). Final delivery by T+10 at the latest.